§ نظام عمل الأطباء
1. All the staff members are requested to attend the clinics on time as scheduled. Attendance is mandatory. Absence or being late without an appropriate excuse is not acceptable and will cause chaos in clinics.
2. Doctors who are absent or late with an acceptable excuse will cover an equal number of clinics to compensate for the missed ones.
3. Any Patient new or old should first go through the Reception according to the system ( DQP 09).
4. Maintain the assigned time for each patient.
5. Patient with an appointment is given 10 - 15 minutes grace period allowance to come, failure to do so, next patient with an appointment will be served
6. Use the appropriate clinical form for each case. The information in those forms (X-ray, Lab form …etc) should to be filled fully and signed by the examining doctor. ( DQP 11 3.9)
7. It is the responsibility of the staff members for proper documentation of patients file according to the guidelines before and after the treatment
8. Fill "Special Booking Request" form if you want to treat a patient on a day in which you are not assigned for a clinic. This form should be submitted to the Clinical Director a day earlier.
9. Outside his regular specialty clinic, specialist may treat a maximum 2 additional patients per week. It is mandatory that the "Special Booking Request" form be used.
10.Use "Interspecialty Referral Form” (DQF 09-03) if your patient needs any additional dental treatment.
11.Use "Medical Referral Form" (DQF 09-10) for patients who need to be seen outside KKU Dental Hospital.
12.Patients' sick leave form (DQF 09-08) can be signed by the treating doctor if it is less than 24 hours.
13.If the sick leave is more than 24 hours, the patient has to bring a request for a medical report from his/her work then submit it to the college administration in order to write an official medical report.
14.Students are not allowed to do any clinical procedure without the supervision of the course supervisor or staff in charge.
15. Complaints regarding clinical work should be presented to Clinical Director/ in charge as a written Report. Verbal reports will not be accepted.
o Write down the medication generic name not the commercial one.
o Kindly, make sure that you enter the patient's file no. date of examination, age and diagnosis on the prescription.
o Kindly, write the patient's names.
o Write the complete patient's diagnosis.
o Clarify the dose and how the medication should be taken.
o Write your name, sign and stamp the prescription.
It is highly recommended and appreciated that all staff members familiarize themselves with the guide lines of the quality assurance system, quality policy and infection control which is already circulated to the concerned staff.
§ نظام عمل الطلاب
1. Students can screen patient’s files from Reception area from 12:00 pm. to 1:00 pm and 4.00 to 5 pm daily.
2. Students are permitted to carry out clinical work on registered patients after due approval from the course coordinator/Supervisor. All clinical activities should be under strict supervision of the staff in charge for the clinical session.
3. Clinical records, radiographs, treatment plan or any other data related to the patients are extremely confidential and should not be removed from the files.
4. Should the need arise for the use of clinical/patient file; a written permission must first be obtained from the Clinical Director or Clinical vice Director to copy any part of the records. No personal data MUST be included in any such official/university copies.
5. Students should sign the patient distribution form ( DQF 13-01) available with the nursing station after due approval from the supervisor.
6. All patients' files, referrals and treatment plans should be countersigned by the supervisor in charge of the clinical session.
7. Write the patients record as per the guidelines provided. ( DQP13 3.14).
8. It is the students responsibility to assure that the patients record is documented properly according to the chart before and after treating the patient
9. Instruments and the associated laboratory materials must not be taken out of the clinical area.
10.Food and drinks are not allowed in the clinics area.
11.To ensure patients’ privacy, students are not permitted to enter the specialty clinics unless there is a scheduled demo given by the staff.
12.The clinical authority/in charge has the right to dismiss any student violating this rule with appropriate action as may be necessary.
13. Students must wear the clinical uniform.
14. All students are requested to wear Name Badges at all times in the clinical area.
15. Students are allowed to prescribe drugs for patients only after due approval/signature by the supervisor.
16. Students wasting clinical material/misusing clinical equipment will be asked to compensate for the losses.
17. Students are responsible for keeping clinical work areas neat and tidy.
18.Complaints relating clinical work should be presented to Clinical Director/in charge as a written Report. Verbal complaints are not accepted.
Follow infection control policy ( DQP 20). Violating the policy will not be accepted by any mean and action will be taken as per the infection control, quality assurance policy and faculty discipline board.
§ نظام التحكم في مكافحة العدوى
Use of common sense should result in hygienic practices being carried out in the clinical environment. However, observation of work undertaken in clinics has shown that infection control protocols are NOT always followed. Please read the following carefully.
· A clean apron must be worn in all clinical sessions.
· Surgical gowns and head caps are to be worn when there is greater risk of surgical/aerosol splatter and contamination.
Hands and Forearms
· Watches, finger rings, etc. MUST NOT be worn; there should be nothing on your arms/hands beyond the elbows while working on patients.
· Fingernails should be properly trimmed.
· Wash hands thoroughly and vigorously for 15 seconds using the hand-wash/disinfectant provided.
· DO NOT touch taps with your bare hands.
· Use paper towels to dry hands.
ALWAYS follow the above procedure before and after routine use of gloves.
To assure prevention of cross infection:
· Gloves MUST be worn during clinical sessions. (DO NOT STEP OUT SIDE THE WORKING UNIT WITH GLOVES)
· Latex or vinyl gloves should be worn, and a new pair should be used for each patient.
· Gloves MUST NOT be worn outside the clinics.
· Gloves must be removed and hands carefully washed in an identified hand-washing sink and dried with clean paper towels.
· Similarly, gloves used in treatment of patients MUST NOT be worn for taking materials to the dental technicians’ laboratory.
· A facemask MUST be worn when treating patient.
· The facemask MUST cover your mouth AND your nose.
· The facemask MUST NOT be touched by gloved hands while being worn.
· The mask MUST be removed by touching the strings only and immediately discarded.
· The mask MUST NOT be worn loosely around the neck, or outside the clinics area.
· When there is risk of surgical/ aerosol splatter Protective eyewear must be worn.
· Eyewear should have side-shields fitted.
· Normal eye glasses are usually inadequate to provide the required degree of protection.
· Hepatitis B vaccine is mandatory, and dates of booster doses if necessary should be recorded in a card.
· Save your Vaccinations Cards.
· Take the universal infection control precaution for every patient.
Students MUST familiarize themselves with the Infection Control Policy of the Clinics of the College of Dentistry.
Violating the policy will not be tolerated under any circumstances